Agenda for 04 November 2021

Barham Parish Council Clerk: Joanne Pannell, Nurses Cottage, Upper Street, Tilmanstone, Deal CT14 0JQ. Telephone: 07738 379279. Email: clerk@barhamparishcouncil.gov.uk Website: www.barhamparishcouncil.gov.uk

TO:   ALL MEMBERS OF BARHAM PARISH COUNCIL – Councillors are hereby summoned to attend a meeting of Barham Parish Council on THURSDAY 04 November 2021 at 7.30pm in Barham Village Hall for the transaction of the business described in the following Agenda.

This meeting is open to Members of the public but please do not attend the meeting if you have any symptoms of coronavirus.

JOANNE PANNELL, CLERK TO THE COUNCIL

A G E N D A

1. The Chairman’s opening remarks and apologies for absence
2. Declarations of Disclosable Pecuniary Interests and Other Significant Interests and Voluntary Announcements of Other Interests.
3. TO CONSIDER any candidate for the vacancy on the council
4. To agree as a correct record the Minutes of the last full parish council meeting held 07 October 2021
5. Update and actions agreed from a Footpath meeting held 21 July 2021at Brickfield Road with Mr Rolf Groombridge, Chairman David Wood, Cllr Hunt, Cllr Mullett, and the clerk.
6.  The meeting will be adjourned for parishioners’ questions and comments.
7. City and County Councillor Mike Sole reports
8. Any update re the resident’s report and proposal for cycle path improvements between Kingston and Barham presented at the November 2020 parish council meeting, and any KCC support for financial assistance to apply for paths across the fields to be moved.

FINANCE:

9. Use of S101 delegation to the Clerk since the last meeting
10. Authorisation of accounts
11.  Chq no. 2399 – Barham Village Hall = £43.00
12. Chq no. 2400 – HMRC November PAYE and NI = £38.56
13. Chq no. 2401 – KCC LGPS Pension November = £257.94
14. Chq no. 2402 – J Pannell November 2021 salary = £893.34
15. Chq no. 2403 – J Pannell Expenses = £115.87
16. Chq no. 2404 – Repayment to Barham Football Club (Payment made to BPC in error) = £120.00

Other financial matters

• TO RECEIVE the bank statements and bank reconciliation for September and TO RESOLVE the signature of a councillor other than the Chairman TO RECEIVE an end of Quarter Two expenditure against budget headings report for information.

CCC Capital grant 2021-2022

CCC has awarded £704 to the parish council towards a replacement village green emblem sign.

TO RECEIVE any update on the application to the BBC 1 “The Repair Shop” programme makers to suggest the old village sign be refurbished and then rehomed into a dry place in the village 

New online banking bank account with Unity Trust Bank

TO NOTE an application and mandate and associated required paperwork has been prepared to open a new online account with Unity Trust bank through an automatic Account Switch Service which will close the old account with NatWest and move all funds and direct debits over automatically.

The banking arrangements remain that the Clerk is not a signatory and any two of the existing signatories would authorise online payments. When opened that further to Liz Minter’s resignation she will be removed as a signatory on the parish council’s bank mandate and TO ADD all councillors as additional signatories.

TO RECEIVE any update re the future of Concurrent Function Funding:

CCC’s Community Committee on 25 November 2020 resolved:

Parish councils to receive the same funding allocations for 2021/22 and 2022/23 as per 2020/21.

The £20,000 annual contingency fund (that has never been applied to) will be removed from 2021/22. (The £20k underspend will roll over and remain available until 31 March 2023.)

To undertake an audit of the current levels of provision in parishes compared to urban areas and subsequently consider the funding options for 2023/24.

16. Flint wall between the Churchyard and The Spinney

The closed churchyard part flint, part brick walls, and in particular between the churchyard and The Spinney, needs repointing in many places and has some serious cracks. Barham Court and Anne Court flint walls are Grade 2 listed. TO NOTE a listed building surveyor visited the site on 10 August 2021 and his reports have been received. A second surveyor has been contacted to survey the wall.

Bank Balances as of 30 September 2021

Current Account                   £50,365.27

Reserve Account                 £36,974.60

Includes Social Fund reserve of £1,067.88.

17. Publicity & Communications including website – gov.uk

• Facebook page for Barham parish council – any verbal update

18. TO CONSIDER how the parish council wants to take part in the Queen’s Green Canopy project to celebrate her Platinum Jubilee in 2022 running 02-05 June 2022. TO CONSIDER purchasing a beacon to celebrate the event.
19. Highways

• TO NOTE that the rubbish bin at Derringstone Downs layby has been overflowing frequently – the Clerk has asked CCC what the process is to have this bin removed or relocated – TO RECEIVE an update.
• TO NOTE the rubbish bin has been stolen from the Brickfield Road Recreation ground, this has been reported to the City Council.
• Update on possible 20mph speed limit for The Street and Church Road and a little either side of the school. The next stage would be to gauge resident views on the proposals
• Any other Highways matters

20. Open Spaces

• TO CONSIDER installing 2 concrete pads at Brickfield recreation ground.
• TO DISCUSS actions reported/required from the annual play area inspections undertaken on 12 July 2021 for both play areas.
• TO RECEIVE an update on Cllrs visual play area inspections undertaken on 14th October 2021 and to REVIEW the ROSPA play inspection report
• TO RECEIVE any update on UKPN replacing a UKPN pole at Brickfield Recreation ground.
• TO DISCUSS Christmas items for 2021
• TO CONSIDER the request from Barham and District Horticultural Society to mark the occasion of the 125 year anniversary of the Horticultural Society, to seek permission to plant some trees in the recreation ground, possibly by the picnic area.

21. Footpaths & Rights of Way
22. Village Clubs & Societies including Barham Football Club
23. External Organisations

TO NOTE an Addendum prepared to the Barham Football Club Lease agreement to reflect the new Club name, new Club Chairman, new Parish Clerk details and updated membership of Barham Parish Council. TO CONSIDER extending the lease agreement to cover the pitch at the bottom of Brickfield recreation ground. There has been parish council previous agreement that a pitch at Brickfield may be provided and used but not on a lease basis.

24. To RECEIVE Clerk report including correspondence (Separate Appendix)

25. Planning Matters

New planning applications since the last meeting:
15.CA/21/02359 – Barham Bowls Club, Valley Road, Barham, Canterbury, Kent, CT4 6NX Replacement of existing sports green for artificial all-weather surface.  Closing date 12th November
16.CA/21/02447 – Barham Downs, Dover Road, Kent Erection of public artwork. Closing date 8th November
17, CA/21/02544 – 8 Kitchener Close, Barham, Canterbury, Kent, CT4 6QN Use of garage as ancillary accommodation together with single-storey extension, new windows and doors to existing garage and new detached garage. Closing date 26th November
You can view and comment on applications online at https://www.canterbury.gov.uk/planningsearch

 

Other Planning matters: New applications/Other Planning matters that arise before the meeting to be reported.

26. Councillors’ items
27. Date and time of the next parish council meeting

Future meeting dates:

Dates for Full Council: 04 November, 02 December 2021.

And possible committee meeting dates should these be required: 25 November, and 15 December 2021.